UNDP Recruiting Administrative Assistant for Job Vacancies in Nigeria

JOB VACANCY: ADMINISTRATIVE ASSISTANT

REQUIREMENTS:

Sound knowledge and understanding of concepts and approaches relevant to budgetary and financial management; demonstrable knowledge of database administration;  Knowledge of the financial rules and regulations of the United Nations as well as familiarity with UN policies and procedures as they relate to programme budgeting and financial administration;  Demonstrable commitment to the values of the United Nations, particularly integrity in daily activities and behaviors; demonstrated professional competence and mastery of administrative processes; Ability to perform a range of administrative functions, including event planning and organizing and human resources administration; Ability to map out potential risks and make contingencies, as required.  Shows pride in work and achievements; Conscientious and efficient in meeting commitments, observing deadlines and achieving results; Motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges. Takes ownership of responsibilities and honours commitments;  Delivers outputs for which one has responsibility within prescribed time, cost, and quality standards;  Operates in compliance with organizational regulations and rules; Takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;  Keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients. Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.  Works collaboratively with colleagues within and outside of UNODC to achieve organizational goals;  Solicits input by genuinely valuing others’ ideas and expertise;  Is willing to learn from others; places team agenda before personal agenda;  Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines; Knowledge on how to develop clear goals that are consistent with agreed strategies; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and projects as necessary; uses time efficiently.

Secondary Education with specialized certification in Personnel Administration, Accounting and Finance A minimum of 5 years of progressively responsible professional experience in administrative assistance of project implementation and management preferably in a civil service, NGO, or international organisation environment. Computer literacy, specifically advanced skills in MS Office Suite. Work experience in the United Nations System or European Union -funded projects would be an asset. English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required; knowledge of other UN official languages is an asset. CLICK HERE TO APPLY The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.